Collection Reflection

At my library, there are nonfiction sections under my purview that are, to put it kindly, overly well-stocked. Unfortunately, many of the books in these sections are at least twenty years old and are not being checked out by patrons. I don't have any good "before" pictures, but will say that unfortunately the shelves were full to the point where bookends were rendered unnecessary. Way, way worse than the "before" pictures in my denewing post . A little while ago, I got fed up with the condition of the martial arts books (wildly out of order as well as overflowing) and decided to take action. I knew that the books in the sections adjacent to martial arts in the 790s were full of weeding candidates, so rather than generate a list and pull specific titles, I just started pulling off a shelf of books at a time to analyze them, put them in the correct order, and weed weed WEED. Advantages: Being able to see a selection of the library's holdings for a part...

There have recently been some big changes at my city library system. As of this week, seven of our branches will be open almost twice as many hours, and two branches will be closed. One, a one-room branch, is currently being  re-purposed by the city  as a Senior Center. The other will reopen in 2014, with much of its collection gone, as an " Express Library ." This Friday, all hands available will head up to the latter branch to pack away the items that our collection development head determined will stay, making room for the renovation process. In the case of a branch closing, thousands of library items have to go somewhere! Last year, we closed branches because of budget shortfalls and then reopened them months later. In the hope that funding would eventually be found, their collections were left mostly intact, although we did some weeding before they reopened. The ideal conditions under which to weed an entire library's collection quickly, in my opinion, include a cl...

Yesterday, I was casting about for a reasonable weeding project--one that I could complete within a day or two. I am always conscious of the need to weed in my part of the 800s , which includes more than 13,000 items. Sometimes I even make progress toward this end . Then I remembered that I had been planning to pare down the Shakespeare section, which would allow me to create space and clear out some dead weight. I'm not sure what other large public libraries have for Shakespeare in nonfiction; the section here includes the plays and criticism. (There is also a shelf full of the plays among the YA paperbacks.) For the purposes of this weeding project, I only targeted books with the 822.33 label--yes, Shakespeare has his own call number all to himself! When I started this project, we had nearly 600 items with an 822.33 call number that took up approximately 18 shelves. The average publication date of these items was 1969, and a few of the oldest were from the 1800s. One of the...

One of the areas of my responsibility in the nonfiction collection is the 840s. Officially this is "Literatures of Romance languages"--on a practical level, this translates to "French literature and related stuff." There may have been a time when French poetry, plays, criticism, and novels were incredibly popular at my library, but now is not that time. The average copyright date of items in this section is 1965 (the median and mode are both 1967). The Spanish-language (860s) and Russian-language (890s) sections are both over capacity and much more heavily used at my library, and weeding the 840s will help provide some additional space in that area. The weeding list I am working from encompasses the majority of the items in this part of the collection. So what do you do when you have an area to weed and you could theoretically delete almost every item? I was given responsibility for this area because I have a mild grasp of French and opinions about literature.* A...

This post was originally run by Kristi over at Books, Yarn, Ink, and Other Pursuits , but it is relevant to our interests here as well! She recently began working as a library director in western Massachusetts, and has been doing a lot of learning on the job. ________ Now that I have been here a year, I am starting to work on filling the holes in my knowledge about the collection. Over the last year I did accomplish some massive weeding projects throughout nonfiction, VHS, and books on cassette. We had some heavy-duty shelf sitters and overcrowded subject areas. The previous director loved nonfiction, but I have always been a fiction buyer and that was where I focused my efforts when I began working with the collection. Mysteries are the most popular genre here, but they still need to be weeded from time to time. I also broke out science fiction and fantasy into its own area. One thing I have enjoyed bringing to the library is more displays. We are a small library, but I have a b...

"Denewing" is the term I invented for the process of taking books from the new shelf and changing their status to, for lack of a better word, "not-new." Sure, I could farm the work out to other people in my library, but it's never been clear to me why I would when denewing presents the perfect opportunity to see what has been circulating, how many times, and (thanks to Evergreen, our new ILS) the last library at which an item was checked out. Plus, peeling stickers = therapeutic. Denewing is something I can do on desk while I help people with their various computer issues. Denewing also makes your new shelves look better. Because space is at such a premium in most public libraries (although regular weeding could help with that-- cough ), the New Shelf is the place where we have the best opportunity to showcase what we're buying and catch people's attention. The new shelf should be positioned somewhere where it will catch patrons' eyes and shout (it...

Following my own advice from yesterday's  post on collection maintenance , I checked in and organized all the young adult graphic novels (with the blessing of the YA librarian). Leaving aside the manga for another day, I estimate that we have over 400 YA graphic novels (on the shelf). Upon checking them in, I found: 19 items marked "missing" 3 items marked "lost" 4 items with holds 2 items with notes/cataloging problems 2 graphic novels from the adult collection 1 YA paperback 1 item marked "display" I also pulled out several items to potentially move to another part of the library (e.g., a Garfield collection that could go live with the other Garfield collections). The process took less than three hours, for which I was also on desk. Right after I finish these tasks, I always have a strong urge to hover protectively near the section and put things away as soon as people use them, but I also know (in my rational moments) that a messy colle...

So, you've ordered the books, and they're on the shelves! And you weed them occasionally. Maybe you even weed them on a set schedule, instead of when the shelves are overflowing and the pages start pleading with you to do something about them! Aside from weeding, here are some steps I recommend doing as frequently as possible to make sure that your collection looks presentable and is represented accurately in the catalog. As always, I recommend approaching your collection in manageable chunks, which for this exercise should be 1,000 items or less. If you're low on time, run a list of the items in one part of the collection that have "trouble" or out of the ordinary statuses: missing lost or lost and paid billed claims returned in process repair in transit Go through (or send a minion, if you are lucky enough to have minions) and look for these trouble items. You'd be surprised how many of these items are actually sitting on the shelf where they...

Patron: "Do you have any GED books?" Librarian: "Uh, mayyyyybe, let me check. Sorry, not right now. Can I put one on hold for you?" Replace "GED" with books on witchcraft or sex; titles by Stephen King or Sister Souljah's  The Coldest Winter   Ever ; memoirs like A Child Called "It " ; almost any popular DVD you can name, especially horror films; rock and rap CDs . . . this interaction plays itself out with depressing regularity. A quick check of the catalog shows that my library (just this building, not any of the branches or the extensive network we belong to) has purchased 26 copies of The Coldest Winter Ever , all but three of which have disappeared from the collection. They've been stolen, lost, or taken home and never returned. Each time we purchase one of these items new (in paperback) and process it for circulation to the public, the cost is around $8.00, meaning that we've spent over $200 just to keep one book on the shelf...

Today's guest post comes to us from that rare breed (around here): an academic librarian. ____ This may be the understatement of the month (and in the running for understatement of the year), but collection development works a little differently at college and university libraries than it does at public libraries. In some ways, the library where I work has a foot in both camps, since we’re semi-rural and miles away from the nearest public library. This dichotomy is especially obvious when you examine one part of the Hiram College Library I manage: the children’s literature collection. Being in charge of our kid lit section presents a lot of challenges, but the biggest one is that the collection has to serve multiple masters. Master #1: It needs to be appealing to school-aged children. There’s been a lot of faculty turnover recently – due to retirement, mostly – so quite a few of our professors have young families. Master #2: It needs to be appealing to our students...

I've been weeding the fiction paperbacks in my collection. Part of this includes looking for missing items so that I can get a better picture of what is actually on the shelf and what might need to be replaced. Yesterday, I generated a list of missing books for the Science Fiction and Fantasy paperbacks (a collection with 1,000 items). There were 131 books on my list, which included Claims Returned items as well as those In Transit--you'd be surprised how many items have been in transit for years, at which point they're effectively gone from the collection--as well as In Process and Missing items. I found 30 of the missing books on the shelf where they were supposed to be, which was a relief because it means that I don't have to worry about reordering any of them, but also a cause for concern because there aren't that many books in the SF/F collection, and somehow the people pulling holds aren't finding them on the shelf. That left 101 books still missing. M...

A while ago, I started a project to relieve some of the pressure on the mass market paperback shelves by identifying potential candidates for weeding. I found some surprising results, primarily having to do with what books were actually on the shelves. Here is a description of my work with the Fiction paperbacks--those items not classified Science Fiction, Fantasy, Romance, Urban Fiction, Mystery, Horror, Nonfiction, or Western. This catch-all section includes thrillers, literary fiction, classics, Men's Adventure, "chick lit," books featuring African-American characters that aren't cataloged in either the Romance or Urban Fiction sections, and so on. Some of the big names are Dan Brown, Stephen King, Dean Koontz, Fern Michaels, James Patterson, Nora Roberts, and Danielle Steel. Almost all of the Tall Premium editions that we own can be found there, making my life difficult. I ran a report on the entire paperback collection to generate the statistics I would need (s...

I was denewing books in the 800s recently, which gives me the opportunity to see how books on the "New" shelf have circulated in the 10-12 months between when they're processed and when they're put in the general collection. These books are featured in a very public area and theoretically have a greater chance of being noticed by patrons and checked out. I've been aware for a while now that books of poetry, while dear to my heart, don't enjoy much popularity at my library, even though they are featured on displays (as for National Poetry Month) and given the same time as other books in the New section. Most of the poetry collections I denewed the other day had circulated, but sometimes as little as one time. Is one circulation a victory? If a book costs a certain amount (after a library discount), and then we add the cost of paying people to process and shelve it, does one circulation make its purchase worthwhile? At what point does the balance swing in fa...

As a follow-up to my post about statistics last week, I thought I would take a closer look at one of my nonfiction sections to demonstrate the kind of information that a report can yield. The Dewey range from 800 through 829 was my first assignment at this library; it covers American and English literature (poetry, essays, speeches, criticism, how-to, humor, drama). It's a grab-bag of exciting treasures, including Chaucer, guides to writing your first screenplay, the collected poems of Maya Angelou, collections of erotica, Dave Barry, Shakespeare, works about (but not by) Jane Austen, and Beowulf . At my library, this part of the collection includes nearly 12,000 items, and they are all under my jurisdiction. I was originally assigned collection development of this section because of my Master's degree in English literature, which at least provided me with some background in the area. Over the years, I've gotten familiar with the collection and what's popular. And, I c...

This post is part of the larger Library Day in the Life project--I thought it would be fun for Collection Reflection to participate. Because I work with the public, I never actually get to spend an entire day doing collection development, so I'm going to describe the bits and pieces that got done over the course of this week in the midst of desk time, class preparation and teaching, and whatnot. My library's collection budget has been cut to the state minimum requirement (as selectors, we haven't yet been told how this will play out, only that it's very bad) and has not yet been finalized. Therefore, we have been preparing carts for the last month or two without knowing when the items will be ordered. What this means is that books I have selected, some of which have subsequently appeared on bestseller lists, are not yet available to patrons. However, the selection process--like the show--must go on. I am hoping that the books I've selected will still be in dema...

Speaking of collection maintenance... A question that has come up time and time again (in the real world, in the twitter world, on blogs, at conferences...) is the idea of separate shelving for African American books. If you follow me on twitter, you've heard this rant before. Why do we segregate books by skin color, blah blah blah. And, really, it isn't even the skin color of the character that matters, but the skin color of the author . You won't find the Derek Strange books (by Pelecanos...go read them now!) the AF-AM section. I've tried to trace this back to see where it began because it wasn't always this way. Books used to be shelved by genre in fiction, and by Dewey in non-fiction. My guess (and it's only a guess) is that once upon a time there wasn't much in the way of current, popular fiction written about black people by black people. There was Terry McMillan...and there were others, but she was the big household name. Lots of people came int...